The Best Thank You Phrases For Staff


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Employee appreciation is a topic of much interest in recent years, with more and more companies striving to implement programs dedicated to this. However, studies suggest that only a quarter of staff feel truly appreciated.

If you’re a leader, and you’re looking for a change in how you handle employee appreciation, you’re in the right place. Make sure your team doesn’t come to think of themselves as unappreciated for their dedication and commitment to every project they are assigned.


  • Being grateful to the staff improves productivity, and generates confidence and motivation to continue striving every day.
  • Thanking staff should be part of our daily tasks as leaders, we must strive to make this gesture a habit.
  • The best thanks and recognition are not directly related to money, the options are endless.

The best ideas for showing thanks to staff: The definitive list

Saying thank you sounds easy, but when we want to put it into practice it can be complicated. Many times we take this gesture for granted and we lose the habit until it becomes null and void. If we look at it from a work perspective, this gesture, unfortunately, is performed very sporadically.

Not being grateful can lead to feelings of discouragement and low motivation. In our list below, we have prepared the best ideas for you to learn how to show that gratitude and make it meaningful. Get ready to be a great leader!

Why should we adopt an attitude of gratitude?

Gratitude is an emotion that arises from the perception that another person has had the intention of promoting our personal well-being, through a gift, help, or benefit (Bono, Emmons, & McCullough, 2004). It encompasses three fundamental aspects: the recognition that someone has intended to benefit us, the appreciation expressed in gratitude, and finally, the need or motivation to repay the benefit (Lazarus & Lazarus, 1994.) (1).

Adopting an attitude of gratitude will be beneficial to both staff and yourself, being grateful reduces negative emotions and strengthens personal relationships. The act of remembering the people who contributed to achieving a goal establishes a connection and builds trust between you as a leader and the staff.

Maintaining a work environment where you are grateful to your staff ensures staff retention. (Source: uploads/2021/11/

5 ways to say thank you, without saying thank you

Thanking your staff for any reason can boil down to a simple and easy “thank you.” However, this is not the only way we can show gratitude or let them know we appreciate their cooperation and commitment to their assigned tasks. Here is a list of 5 ways to say thank you, without actually saying thank you:

  1. Listen to your staff’s ideas: A very valuable way to show our staff that we are grateful for their work is to listen to their ideas. What do they think can be done better and what important suggestions can they make that will lead to better results?
  2. Involve your staff in important tasks: Employees feel valued when they are taken into account to perform special tasks or participate in new projects. This confirms that their good performance and effort were noticed by their leader and creates the motivation to keep improving every day.
  3. Share good practices: Highlighting an employee’s good practices with the rest of the team is a good way to show appreciation for their work and performance. Carrying out this type of activity confirms to our staff that we also see and recognize the positive.
  4. Offer professional development opportunities: Identifying the strengths of our staff is crucial, as we can guide them towards professional growth. An employee who knows that his or her strengths are recognized is a more connected and motivated employee.
  5. Give thanks with a day off: Rewarding our staff with a day off never hurts. This type of recognition is recommended when the staff meets established goals, thus creating a sense of celebration after the duty is fulfilled.

What aspects should we keep in mind when sending a thank you message to our employees?

There are times when we want to thank our staff, but we don’t want it to be just words, as they say, “words can be taken with the wind”. If you want to go a little further than verbal recognition, there are certain aspects that we must take into account so that it is really meaningful and fulfils the desired intention.

The acknowledgement must be concrete, clear, direct, true, and honest. More on the behaviours that are observed than on those that are intuited (2). Pay attention to the following chart, we will detail each important aspect so that you don’t miss any of them in your next thank you message:

What you should considerHow to do it
Let them know whyMake sure your staff knows why we are thanking them, perhaps mentioning the specific task or the achievement of a goal. It will help the staff to realize the importance of their work.
Knowledge of the impactIt is always good to let the employee know how their work has a positive impact on the company. Knowing that their work is important for a reason beyond just getting things done helps build commitment to work.
Write a few lines of thanksAt this point, we must make sure to write meaningful words of thanks and that they are addressed directly to the collaborator. In this part, we no longer talk about the company, but directly to your staff.
Take care of the tone of the messageRemember that we must not leave a professional tone, let’s avoid crossing this barrier by being precise and concise with what we write.
Personalize itWe must try to adapt our message to the collaborator and avoid thinking that the messages are the same templates for the entire team. In this part, we can add representative gifts such as a pen with the employee’s name, a pin, or a recognition plaque.

The best idea to thank the staff for the day-to-day work

In order to achieve our goal and create a work environment where the work of each employee is recognized and appreciated, we must start by creating the habit. Anything you can do to thank an employee fairly, quickly, and easily applies in this scenario.

Simple steps that will help you thank your staff for their daily work. (Source: Judith Marimon/

The best idea to thank the staff for goals achieved and projects completed

Thanking your staff after a period of work in which objectives and goals were set is practically mandatory. When it comes to having achieved a goal, thanking them should be more formal, require organization, and sometimes a certain budget. In the following list, we give you a couple of ideas for you to carry it out:

  1. Recognition meeting: It is about organizing a semi-formal meeting with the work team. A lunch or dinner can be organized where the manager gives a few words of thanks to the most significant staff.
  2. Bonuses: Bonuses are a way of thanking and recognizing staff for goals achieved in a set period of time. This can be given monthly, quarterly, every 6 months, or at the end of a work year.
  3. Supermarket certificates: Offering the employee this type of certificate represents an economic aid that is always well received. Especially in the last months of the year, when families prepare for Thanksgiving, Christmas, and New Year’s dinners.
  4. Conferences and business trips: Provide employees with the opportunity to broaden their knowledge through conferences and business trips. These are invaluable opportunities that should be given as a result of hard work and effort.

The best idea to thank staff with a low budget

There is a misconception that money is the biggest motivator for the collaborator. However, it is observed that nowadays not only money is a motivator, but the factors have been expanding where the guarantee is to allow the development and progress of employees (3).

The emotional salary is another tool, within the total compensation,
to attract and retain employees. This aspect, nowadays, is one of the main factors that is carried out to achieve employee satisfaction, which also leads to differentiate an organization from its competitors (4).

Among the most prominent ideas in terms of emotional pay are extra time off, paid days off, positive evaluations, space for dialogue, flexible schedules, and public recognition.

Best idea for thanking staff who work remotely

According to the U.S. Bureau of Labor Statistics, 26 million Americans telecommute. Between 2005 and 2015 alone, telecommuting increased by 115%, suggesting that telecommuting is booming in that country. Around the world, according to WorldatWork, 34% of organizations offer full-time telework, and 88% offer some form of telework, even if only partial (5).

However, virtuality does not mean that we should not thank our staff. It is very common for companies to use platforms such as Microsoft Teams or Slack to maintain constant and interactive communication. In the following chart, we show you how to take advantage of them to spread an attitude of gratitude at work.

IdeaWhat is it about
Recognition channelt consists of creating a channel through Teams or Slack that is only intended to publish recognition and thanks to the staff. This channel must be freely accessible to the entire operation.
Private group with your staffIt is about generating a private group with the staff under your charge. In this group, they will be able to maintain constant communication and it can be used to tag a collaborator and send a message of thanks when necessary.
VideoconferencesBy using platforms such as Teams, Slack, and many others, video conferences can be held where important meetings can be held to meetings to thank the staff for goals achieved or for the work they have done.
Prize drawThis activity consists of selecting the employees with the best performance during a set period of time and raffling off different prizes. The activity is carried out in a videoconference and the winners are published on a platform channel where both the operation and management have access.

Tips for you not to forget to thank the staff

When a person is recognized appropriately, it increases their self-esteem because they feel accepted as a person and as a professional. They know that they can give their opinion, contribute, contribute, question, and solve problems. He/she knows where he/she contributes value to the business production processes, the place he/she occupies, and the importance he/she has for the organization and the team (6).

We know that among all the daily activities, time does not seem to be enough and we forget to thank our staff for their good practices. That is why we advise you to apply the following tips that will help you to create the habit of thanking.

  • Create quick notes: This can be done both physically and virtually, it helps us to remember timely things that we must complete in our day-to-day.
  • Create a reminder: Choose a day of the week to dedicate to thanking your outstanding staff and create a reminder with a recurring alarm, this will help not to forget it.
  • Make a note of each achievement: Set up a space to write down small or significant achievements of your staff, so you remember the reason for the thank you when you do it.
Remember that it is all about organization, organizing your tasks is extremely important if you want to take your productivity and quality to another level, this will allow you to improve your living conditions, as well as the convenience and comfort of everyday life.

The best phrases of thanks for the work done

Now, we would like to share with you, some very wise phrases when it comes to thanking the staff for the work done:

  • thank you so much for all the support you’ve given us this month! It really is gratifying to see that the work could be done in the best way. We really appreciate it.
  • Thank you for taking the baton of the activity. The responsibilities we shared made it possible for us to get the job done.
  • Thank you for the recommendations in the midst of getting the job done. It’s always good to know that we can count on people as proactive as you. Thank you so much!
  • Thank you for taking the time to complete the job. Everything turned out great. We are very interested in moving forward with you and being part of your professional growth.
  • It takes commitment to the job and knowledge of the whole process to contribute in so many ways to a project like this. We are proud to have you on our team. We are very grateful.

The best phrases of thanks for teamwork

  • Team, I congratulate you, I have always had confidence in your abilities and knew that together you would reach the goal. You are amazing!
  • We are impressed with the work you did last week. I really don’t know how you did it, but the one thing I do know is that you are an amazing team. Never give up!
  • You should be proud of yourselves. You are a team that overcomes any obstacle when you put your mind to it. I commend you for not giving up.
  • The dedication you show as a team inspires us to keep going. It is an honour to have you. We congratulate you on your tremendous performance. We are very proud of you.
  • You have managed to climb the ladder little by little. You have reaped the rewards of all your hard work with this excellent promotion. Congratulations and best wishes!

The best phrases of thanks from a leader to his or her team

  • The physical exhaustion due to the extra hours we have had to put in to get the job done has been enormous. However, your availability and dedication have made everything easier. A thousand thanks!
  • You always double the productivity with your great ideas and efforts. Obviously, our motivation comes from the excellent work you have done. Thanks a million!
  • Everyone struggles daily for something, and some give up. This is not the case with you, you are unstoppable! We are impressed by your great performance.
  • Who would have thought we would have come so far in such a short time? Thanks to your excellent work, we were able to do it in the shortest time possible. You are a true professional, congratulations!

The best thank you phrases for staff that will increase your productivity

  • Although words of thanks are not enough to congratulate you for your good work. I would still like to convey my best wishes and tell you that you can always count on me.
  • It is a great pride to tell everyone how excellent you are as a team member. Your diligence and detailed approach to the job has set a benchmark for the rest of the workforce. Good!
  • We, as managers, could not make it without workers like you. Thank you for the support and hard work that you always demonstrate on the job every day.


The exhausting and demanding professional world we live in today has caused us to forget the most essential part of an organization, its human capital. This is why it is crucial to show sincere and fair appreciation to the people who work hard to make your success and growth possible.

We must always remember that we would not be able to grow, internationalize, generate new jobs and remain in time if it were not for the functions performed by our employees. If you have not yet put gratitude into practice with your work team and you have reached the end of this article, we are sure you are ready to do so. Good luck!


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