Virtual fax is a service that allows you to send or receive faxes through electronic channels, without the need for the traditional infrastructure required. Therefore, it is a convenient and, above all, very economical option for companies.
To send a fax, all you need is for the recipient to provide you with a number for receiving and sending the fax. Once you send the fax, you will receive an email notifying you that the fax has been sent correctly and has reached the recipient.
Summary
- It allows you to send and receive faxes from any device, as long as you have an internet connection.
- Sending and receiving fax can be through different means such as an email, an application, and Google services or Office services.
- Most of the companies that offer online fax services divide their plans according to the number of pages allowed to send a fax.
Top 8 best online fax services: The definitive list
Here are the best options in the online fax market. Whether you need to send a fax once in a while or you have a business and require a more comprehensive plan, they will suit your needs.
8. Hellofax
Many online fax services do not have a free trial period, or you have to register a card to let you try the free level.
HelloFax, on the other hand, is one of the few sites that offer a free plan without the need to register your credit card. The benefits offered by the free plan are 5 fax pages, 1 sender, international coverage, integrations, editing and signing faxes, and secure cloud storage. It is important to know that the free plan does not allow you to send faxes, so if you need to send a document occasionally, the free plan is for you.
Here are the three plans offered by HelloFax and their additional benefits:
| Home office | Professional | Small Business | |
|---|---|---|---|
| Available Pages | 300 | 500 | 1000 |
| Number of senders | 5 | 10 | 20 |
| Receive faxes | Yes | Yes | Yes |
| Email to fax | Yes | Yes | Yes |
| Fax number portability | No | Yes | Yes |
7. Nextiva
You can send and receive secure electronic faxes from anywhere and from any device, be it, from your PC, your tablet, a fax machine, or a mobile device. And to keep your faxes completely confidential, every fax you send or receive uses 256-bit SSL encryption.
Nextiva has two plans:
- Essential: Offers 500 pages available per month.
- Professional: Offers 1000 pages available per month.
6. RingCentral
To create a fax, you can do it from the mobile app or from the website by entering the recipient’s fax number and attaching the files. Alternatively, you can send the fax by email. To receive it, you can use your existing fax number or RingCentral will provide you with one.
RingCentral offers two plans, here are the benefits of each:
| Fax1500 | MVP Fax | |
|---|---|---|
| Local Fax Number | ✓ | ✓ |
| Send and receive faxes on your PC, via email, or with the RingCentral Mobile App | ✓ | ✓ |
| Cloud integration (Dropbox, Google Drive, Microsoft Outlook) | ✓ | ✓ |
| Web and telephone support | ✓ | ✓ |
| Multiple user management | ✓ | |
| Company phone number | ✓ | |
| Unlimited talk, text, and conference calls | ✓ | |
| Unlimited team messages with file sharing | ✓ |
5. Faxvirtual
It is a great tool since it is a virtual service that offers flexibility, simplicity, and security, because it issues a received document, just as the traditional fax works. In addition, if you already have a fax number, you can keep it.
As for the security and confidentiality of your faxes, you will have the option of encrypting it, either by compressing a PDF file in zip format with a security key chosen by the user or by using PGP encryption.
In addition, with the Faxvirtual plan you can receive all faxes in your email for free and unlimited, you have 50 sending pages per year, and you have the option to port your fax number completely free of charge.
If you wish, you can choose a new fax number from the province of your choice.
4. CocoFax
It allows you to send and receive faxes from your computer or cell phone. As well as, send them to all kinds of emails, to a free fax number, or from Google applications.
It is a very secure site, as it follows the data protection regulations and has many awards and certificates that endorse its security protocol and efficiency. In addition, it has an international presence and allows you to send and receive faxes from more than 180 countries. Here are the CocoFax levels and some of the benefits they offer:
3. eComFax
It is a virtual fax service designed for businesses, it allows you to send and receive faxes from your email to the eComFax platform. In addition, it has international coverage.
It has a trial period of 30 days, however, you have to provide your credit card information because it helps the company to prevent possible fraudulent use of eComFax services.
It has different functions:
- Sending a fax from the eComFax web application
- Send fax from email using SOHO or SMB
- Send fax from email using eComfaxEnterprise
- Send secure fax from eComfax
- Send a message from the eComfax web application
2. mFax
This virtual fax service allows you to send and receive faxes through the mFax portal, or by email. It is the ideal option for any company since outsourcing their fax infrastructure helps them eliminate hardware and maintenance costs, as well as time.
In addition, it allows you to send large files, has an intelligent routing algorithm that helps you receive more faxes, and offers a 14-day free trial in which you can send and receive faxes.
| Only | Equipment | Business | Infinite | |
|---|---|---|---|---|
| Pages available | 250 | 500 | 1000 | 2500 |
| Users available | 1 | 5 | 15 | 50 |
| mDrive storage included | ✓ | ✓ | ✓ | ✓ |
| API access | ✓ | ✓ |
1. eFax
Your application allows you to archive your faxes in the cloud and access them whenever you need them. In addition, every document you send and receive through eFax is automatically saved securely.
You can sign electronically, transfer large files, and convert files to PDF, and there are apps for Android, iOS, and MS Word. In addition, with eFax, you can send files to 49 different countries and 4,900 cities worldwide.
It has three plans:
- Plus: Allows you to send and receive 150 pages.
- Pro: Allows you to send and receive 200 pages.
- Pro 2: Allows you to send and receive 300.
All three plans have a 30-day trial period
Conclusion
The virtual fax is a great option, since, in addition to helping companies reduce their costs, it is a practice that favours the care of the environment, and companies, by implementing this virtual service, save a large amount of paper.
In addition, this type of service allows you to have much more rigorous control over your documents, allows you to classify them, and have them in the cloud, so you can consult them whenever you need them. And, in case you are an individual and only need to send fax occasionally, the companies mentioned above offer very attractive free trial plans.
