The 7 Best Meeting Planning Software Tools

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In today’s fast-paced digital world, efficient and successful management of meetings has become an indisputable necessity. Behind every well-organized meeting lies a systematic approach that ensures details are ironed out, participants are well-informed, and objectives are clearly established.

This blog post will take you on a tour of the top 7 meeting planning software tools that are carving out smart, strategic, and coherent ways of orchestrating all sorts of meetings. Whether you’re handling small team gatherings or juggling large-scale corporate events, these tools pave the way for a streamlined, stress-free planning experience. Let’s dive in and start deciphering which software can redefine your meeting planning strategy.

The Best Meeting Planning Software Tools

1. is a powerful meeting planning software that simplifies the entire meeting process. It focuses on efficiently scheduling, managing and hosting meetings to ensure streamlined communication and collaboration. The platform seamlessly integrates with popular calendar applications, reducing the risk of double booking or missed appointments. also provides an easy-to-use interface for hosting meetings, whether they’re formal business meetings or casual team check-ins. Most importantly, it provides clear meeting agendas to keep attendees accountable and prepared, leading to more focused and productive discussions.


2. Bizzabo

Bizzabo is an all-in-one event platform that excels in event planning and management. It offers a comprehensive suite of tools, starting with attendee registration, to ensure a smooth registration process. Bizzabo’s customizable modules allow event organizers to create unique and immersive experiences, tailored to the preferences of their audience.

The platform provides best-in-class event management tools, covering aspects such as attendee check-in, workflow management, scheduling, venue selection, and expense tracking. In addition, Bizzabo provides valuable post-event analytics to help hosts assess event success, attendee satisfaction, areas for improvement, and other key metrics.


3. ClickMeeting

ClickMeeting is a powerful, browser-based meeting and webinar platform designed for seamless digital communication. It offers unique features such as customizable meeting room URLs to create a branded and professional virtual space.

Multi-user sub-accounts simplify organization by allowing different team members to manage different aspects of the meeting, from presenters to technicians. ClickMeeting also provides tools for recording sessions, instant chat, translation, rebranding options, real-time polling, surveys, and more. It’s a complete solution for interactive online meetings.


4. TimeTree

TimeTree is a mobile application designed to streamline the scheduling and coordination of team meetings. Teams of any size can sync calendars or collaboratively create one, improving communication and efficiency. The app’s transparency feature allows team members to easily see each other’s availability, reducing confusion.

TimeTree also acts as a personal scheduler, helping users manage individual appointments and tasks with reminders and push notifications. This easy-to-use app ensures that important events are never forgotten, making it a valuable tool for team collaboration and personal time management.


5. Calendly

Calendly is a versatile and highly efficient software solution known for its exceptional meeting planning capabilities. Designed with the utmost attention to detail, Calendly streamlines the often daunting task of scheduling and organizing meetings, making it an indispensable tool for professionals and teams across multiple industries.

Calendly provides an intuitive and easy-to-use platform that simplifies the entire meeting planning process. With Calendly, users can say goodbye to the endless back-and-forth emails and phone calls traditionally associated with scheduling meetings. Instead, it empowers individuals to effortlessly schedule and manage meetings with clients, colleagues, or other stakeholders.


6. Doodle

Doodle is a powerful software solution that redefines meeting planning with its easy-to-use interface and efficient features. It simplifies scheduling by allowing organizers to create polls and effortlessly coordinate the availability and preferences of multiple participants. Doodle automatically adjusts for time zones, integrates with popular calendars, sends reminders, and provides real-time availability insights.

This comprehensive tool improves organization, reduces scheduling conflicts, and encourages participation. With a commitment to data security and GDPR compliance, Doodle is the first choice for professionals and teams looking to streamline the meeting planning process, ultimately saving time and improving productivity.



With an abundance of meeting planning software tools available in the market, it can be overwhelming to find the best fit for your organization. From scheduling to task management and collaboration, these tools can significantly enhance your team’s productivity and efficiency. The 7best meeting planning software tools discussed in this blog post offer a range of features, from flexibility and ease of use to sophisticated analytics and integrations.

Ensuring you choose a tool that complements your team’s needs and work style is paramount. While it may require some trial and error, the ideal meeting planning software can transform your meetings from mundane to dynamic and productive hubs of collaboration. Remember, the perfect tool can streamline your planning process, save valuable time and resources, and most importantly, make your meetings more effective and meaningful.


What is meeting planning software?

Meeting planning software is a tool that helps individuals or businesses to schedule, plan, and coordinate meetings. It typically includes features for setting dates and times, locating available rooms or other venues, sending out invitations, and tracking attendee responses.

How does meeting planning software benefit a business?

Meeting planning software can improve efficiency by simplifying the planning and coordinating process. It takes the hassle out of remembering dates, locations, attendees, and any necessary resources for the meeting. It also fosters improved communication through automated reminders and real-time updates.

Can meeting planning software integrate with other business tools?

Yes, most meeting planning software can integrate with other business tools such as calendars, email, and project management systems. This allows for seamless operation and better productivity.

Is meeting planning software hard to use?

While there may be a learning curve with any new software, most meeting planning software is designed to be user-friendly with intuitive interfaces. Furthermore, many providers offer training and support to help users get up to speed quickly.

Can meeting planning software handle large scale meetings?

Yes, many meeting planning software solutions are scalable, allowing you to manage smaller team meetings and larger conferences with equal ease. They may also include features for things like ticketing, registration, and attendee tracking designed specifically for larger events.


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