The 6 Best Meeting Planner Software Tools

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In this rapidly digitalizing era, streamlining your work process has become easier than ever. If you’re in the event management business, organizing meetings, appointments, or conferences can be a daunting task without a proper toolkit. Hence, investing your time and resources in a reliable meeting planner software tool can make a world of difference for your efficiency and productivity.

Welcome to our blog where we have laid out the 6 best meeting planner software tools for you. Our research-based guide will offer insights into their strengths and weaknesses, features, pricing, and why they could be the optimal solutions for your scheduling needs. Let us embark on this technological journey to discover tools that will transform your planning process and help you manage your events seamlessly.

The Best Meeting Planner Software Tools

1. Zoom Scheduler

Zoom Scheduler combines video conferencing and scheduling into one platform, making it easy for users to manage their daily commitments and schedules. With an easy-to-use interface and the integration of a multifaceted calendar with the popular Zoom Meetings plug-in, users can create, modify and manage schedules on the go, with changes automatically synced across devices.

The software makes it easy to set up video conference meetings directly from the calendar, streamlining tasks and eliminating the risk of missing important appointments. In addition, the Zoom Meetings plug-in ensures high-quality video and audio meetings and cross-platform compatibility, enhancing the user experience and productivity.

Zoom Scheduler

2. WebEx

WebEx is a comprehensive meeting scheduling platform that offers premium video conferencing capabilities and a suite of collaboration tools. The software integrates seamlessly with popular calendar systems, eliminating scheduling conflicts and facilitating smoother planning, increasing productivity and reducing the likelihood of missed meetings.

WebEx provides a secure environment for sharing documents, enabling real-time collaboration and keeping team members up-to-date on collaborative projects. With its robust security framework, WebEx ensures the integrity and confidentiality of shared information, allowing users to share sensitive files without compromising privacy or data protection.


3. Doodle

Doodle is a groundbreaking meeting planner that revolutionizes the way meetings are scheduled. Its unique polling feature eliminates the need for lengthy group emails and indecisive messages by allowing users to propose multiple meeting times and dates. Participants can then vote on their preferred options, making it easier to find a time that works for everyone.

Additionally, Doodle seamlessly syncs with popular calendar systems like Google Calendar, Office 365, iCal, and Outlook, streamlining the coordination of multiple schedules and ensuring a more organized workflow.


4. Calendly

Calendly is a remarkable scheduling software designed to simplify the process of arranging meetings. It features seamless integration with popular calendar systems such as Google, Office 365, and iCloud. This integration automates availability settings, eliminating the need to manually scan calendars to find suitable meeting times.

Calendly’s intelligent algorithm checks current commitments and filters out unavailable time slots, saving time and reducing the likelihood of double bookings or missed appointments. With Calendly, scheduling becomes effortless and error-free, benefiting busy executives, entrepreneurs, freelancers, and anyone looking for efficient time management.


5. Zoho Meeting

Zoho Meeting is an innovative and easy-to-use meeting planning software that provides online conferencing and meeting scheduling. It offers video conferencing capabilities that enable face-to-face meetings regardless of location and includes tools for conducting webinars, making it ideal for business presentations and training sessions.

It also provides screen sharing capabilities, making it easier to explain complex processes and engage participants more effectively.

Zoho Meeting

6. GoToMeeting

GoToMeeting is a highly recognized and professional online meeting software that offers a range of rich features. It provides HD video conferencing, screen sharing, and conference calling with clear audio teleconferencing.

The software also offers international dialing, toll-free numbers, and the ability to record meetings for future reference. In addition, GoToMeeting extends its services to mobile users, allowing attendees to join, host, or schedule meetings using smartphones or tablets.



Selecting the ideal meeting planner software tool is an essential decision that can streamline your operations and improve your team’s productivity. The 6 best meeting planner software tools outlined in this blog post offer diverse features to match different meeting requirements, organizational sizes, and budgets.

Whether you’re a small business owner or a manager in a large corporation, these tools can significantly enhance communication, scheduling, and resource allocation. Explore these tools, consider their pros and cons, and choose the one that corresponds best with your team’s needs and objectives. Embrace technological advancements to optimize your meeting planning and lead your team towards unmatched efficiency and productivity.


What is meeting planner software?

Meeting planner software is a digital tool that helps in scheduling, organizing, and executing meetings and events. It streamlines the communication process, optimizes resource allocation, and improves efficiency by automating many manual tasks associated with planning a meeting.

Why is a meeting planner software necessary for businesses?

Meeting planner software is necessary for businesses to ensure that all necessary components of a meeting are efficiently organized. This software helps in scheduling the meeting, sending invites to participants, preparing an agenda, and tracking action items. It reduces redundancy, prevents scheduling conflicts, and boosts productivity.

Can meeting planner software integrate with other platforms?

Yes, most meeting planner software can integrate with other platforms like email clients, calendars, project management tools, video conferencing platforms, and CRMs. This facilitates smooth functionality, efficient coordination among various systems, and ensures a seamless user experience.

Is meeting planner software difficult to use?

Not at all. Most meeting planner software is designed to be user-friendly with intuitive interfaces. It is usually as straightforward as entering event details, selecting participants, and setting reminder notifications. Additionally, most software vendors provide training materials and dedicated support for new users.

What's the typical cost of meeting planner software?

The cost of meeting planner software can vary widely based on the features offered, the number of users, and the chosen vendor. Some basic versions can even be free to use, while premium versions with more extensive features can range from several dollars a month per user to hundreds of dollars for a business-wide license. It’s best to research and compare different software offerings to find one that fits your budget and needs.


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