The 9 Best Meeting Facilitation Software Tools

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In today’s digital-centric work environment, effective communication and collaboration are fundamental pillars for success. Whether it’s a team brainstorming session, client briefing, or project progress discussion, meetings can be productive or time-consuming depending on how they are facilitated.

This is where meeting facilitation software tools come to the rescue, transforming traditional meeting nuances into streamlined, efficient discussions. In this blog post, we will introduce you to the 9 best meeting facilitation software tools, each of which possesses unique features designed to turn your meetings into power-packed capsules of productivity. So, gear up as we unfold them one by one and help you choose the best for your business needs.

The Best Meeting Facilitation Software Tools

1. Zoom

Zoom is a globally recognized platform that offers superior online meeting solutions, including video conferencing, online meetings, corporate instant messaging, and versatile mobile collaboration. It keeps businesses and teams connected, regardless of their location, enabling seamless, high-quality interaction and collaboration.

Zoom stands out with its support for simultaneous screen sharing, allowing multiple users to share their screens in a meeting for enhanced team collaboration and project coordination. Innovative features like breakout sessions enable focused discussions in smaller groups, while an interactive whiteboard fosters effective idea sharing. Additionally, polling allows hosts to gather instant feedback and assess participant knowledge, guiding meeting direction and decision-making. Experience Zoom’s comprehensive suite of collaborative tools for heightened engagement and productivity.


2. Microsoft Teams

Microsoft Teams, a comprehensive suite by the tech giant, offers a range of features, including video conferencing, workplace chat, and document collaboration. This makes it an optimal tool for real-time communication, fostering seamless interdepartmental coordination. The video conferencing feature enables face-to-face communication, enhancing brainstorming sessions, team catch-ups, and client meetings with widescale connectivity.

Workplace chat replaces endless emails with instant messaging, reducing response time and maintaining continuous business conversations. Customizable notification settings add to its versatility. Microsoft Teams also excels in document collaboration, allowing real-time access, sharing, and editing of Word, Excel, and PowerPoint files within the application. Its deep integration with Office 365 enhances workflow efficiency by enabling easy toggling between apps, promoting productivity, saving time, and creating an organized workplace.

Microsoft Teams

3. Slack

Slack, the renowned communication platform, excels at streamlining and enhancing workplace communication. It simplifies interactions and offers users a unique and seamless experience. Slack’s distinctive feature is its ability to organize conversations into distinct channels, ensuring efficiency and preventing confusion often associated with single-threaded discussions. These channels make collaboration easy by facilitating discussion tracking and revisiting previous conversations.

What truly distinguishes Slack is its exceptional integration capabilities with a wide range of external services. This feature reduces the need to switch between applications, whether you’re pulling in data from Google Drive, sharing designs from Adobe Creative Cloud, scheduling meetings via Zoom, or managing client data from Salesforce. Serving as a central hub, Slack minimizes operational delays and boosts productivity. Its versatility and focus on collaboration, inclusivity, and productivity have earned it endorsements from organizations worldwide, setting new standards for communication platforms.


4. Cisco WebEx

Cisco WebEx is a powerful tool designed for seamless remote meetings and discussions. It ensures uninterrupted business operations, regardless of your team’s global locations. With high-quality video conferencing, WebEx replicates face-to-face interactions, going beyond standard teleconferencing.

WebEx enhances collaboration with features like screen sharing, digital whiteboarding, and simultaneous document editing, promoting real-time idea sharing and smooth communication. It seamlessly integrates with various apps, making it versatile for all your business needs. You can continue using your preferred productivity tools within the WebEx interface. From startups to multinational corporations, Cisco WebEx breaks down geographical barriers and enhances productivity. It’s more than a video conferencing tool; it’s a comprehensive platform redefining remote collaboration.

Cisco Webex

5. GoToMeeting

GoToMeeting is a cutting-edge online platform designed explicitly for web meetings, transforming conventional gatherings into advanced digital interactive sessions. It excels in powerful screen sharing, a vital feature for work presentations with visual aids, ensuring universal access to shared information, regardless of location or device.

But GoToMeeting goes beyond screen sharing, offering high-quality audio and video conferencing for real-time communication, enabling participants to perceive tone and body language. This comprehensive solution enhances productivity, fosters collaboration, and provides secure and efficient communication channels. Say farewell to geographical constraints and technical challenges, and welcome streamlined, efficient, and effective web meetings with GoToMeeting.


6. Google Meet

Google Meet, developed by Google, is a feature-rich video conferencing tool designed for businesses and organizations of all sizes. It provides high-quality video and audio for seamless digital interactions worldwide. Integrated into Google’s G Suite, Google Meet seamlessly connects with Google Calendar, Gmail, Google Drive, Docs, Sheets, Slides, and more. This simplifies scheduling and joining meetings directly from these familiar platforms, especially benefiting businesses already using G Suite.

Google Meet prioritizes security and privacy, offering encryption for all meetings and compliance with international data privacy standards. Its user-friendly design ensures accessibility across various devices, including phones, tablets, laptops, and desktops, making on-the-go connectivity hassle-free. Experience efficient, secure, and accessible video conferencing with Google Meet.

Google meet

7. BlueJeans

BlueJeans is a versatile virtual communication tool with a cost-efficient cloud-based platform ideal for startups, SMEs, and multinational corporations seeking high-quality collaboration solutions. It excels in facilitating digital collaborations with features like high-quality audio and video, ensuring precise communication. Its effective screen sharing feature is essential in today’s business landscape dominated by teleconferencing, webinars, and online presentations.

What sets BlueJeans apart is its adaptability. It supports iOS and Android mobile devices, enabling professionals to join discussions on the move, while browser compatibility offers easy access from laptops or desktop computers. BlueJeans also ensures compatibility with room systems, enabling seamless group video communication, whether teams are in a conference room or working remotely. Experience effortless digital collaboration with BlueJeans.


8. Asana

Asana is a comprehensive project management platform that seamlessly combines advanced task management with robust meeting facilitation capabilities. This meticulously designed tool serves as a central hub for all aspects of team collaboration and productivity enhancement, fostering a seamless digital workflow.Teams and individuals can use Asana to establish and manage objectives, break them down into manageable tasks, and monitor their real-time progress. Its structured roadmap reassures users that every objective is achievable.

Asana’s powerful tracking functionality allows monitoring of task progress, productivity measurement, and quick assessment of project status. Colorful charts, timeline views, and project calendars provide detailed insights for informed decision-making and resource allocation.  Asana also recognizes the importance of effective communication, offering various interactive avenues like shared boards, in-app messages, comment threads, and file attachments to tasks. This fosters easy collaboration, rapid information sharing, and reduced turnaround times within an immersive communicative ecosystem.


9. Adobe Connect

Adobe Connect, a cutting-edge virtual meeting platform, distinguishes itself in the competitive digital landscape with customizable meeting spaces tailored to every user’s unique needs. This innovative product is a versatile solution for remote communication and webinars, creating immersive virtual environments that foster productive collaboration. With advanced video and audio conferencing capabilities, Adobe Connect excels in delivering high-definition exchanges of ideas, vital for business meetings, project collaborations, or personal discussions.

Its intelligent whiteboarding feature encourages interactive brainstorming and innovation, bridging geographical distances for presentations and workshops. The platform’s intuitive polling system gauges audience sentiment and keeps users engaged, while the fully integrated chat system enhances clarity and effectiveness. Adobe Connect offers an array of collaboration tools, from screen-sharing to breakout rooms, ensuring a comprehensive, location-independent collaborative experience that rivals in-person meetings. Elevate your virtual interactions with Adobe Connect.

Adobe Connect


To sum it all up, having the right meeting facilitation software is crucial in today’s digital age where remote collaboration is often the norm rather than the exception. With an effective tool on your side, you can foster clear and efficient communication, streamline workflow, improve decision-making processes and expand team participation. The nine facilitation software tools we dissected in this blog are among the cream of the crop in the market today.

Each of them offers unique features and capabilities that can add immense value to your meetings. However, the ‘best’ software for your team ultimately depends on your specific requirements and preferences. Therefore, do your due diligence and choose wisely to make every meeting counts. Invest in the right software today and experience the shift from laborious, unproductive meetings to smooth, goal-oriented and engaging ones.


What is meeting facilitation software?

Meeting facilitation software is a digital tool that assists in managing, engaging, and orchestrating meetings effectively and efficiently. It provides a platform where meeting agendas can be created, participants can collaborate in real-time, decisions can be documented, and follow-up tasks can be assigned.

How does meeting facilitation software enhance business productivity?

Meeting facilitation software streamlines the entire meeting process. It allows scheduling and sending of automatic reminders, creating and sharing of digital agendas, real-time note-taking and action-items sharing. This leads to effective time management and increased productivity.

What features should I look for in meeting facilitation software?

Key features to look for in meeting facilitation software include agenda setting and sharing, real-time collaboration and recording, meeting minutes’ distribution, task tracking, and integrations with calendars and other productivity tools you already use.

Can meeting facilitation software be used for virtual meetings?

Yes, meeting facilitation software is ideal for both in-person and virtual meetings. It allows remote participants to engage and collaborate in real-time, ensuring everyone stays on the same page regardless of their location.

Is meeting facilitation software secure?

Yes, most meeting facilitation software has stringent security measures in place including end-to-end encryption and secure data storage. However, it is important to review the individual software’s privacy policy and security measures prior to use.


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