How to use Calendly

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How to use Calendly: Explanation

Calendly is an incredibly useful tool for streamlining the scheduling process. It allows users to quickly and easily create and share their availability with others, eliminating the need for back-and-forth emails and phone calls. With Calendly, you can create custom events and invitees, set up automated reminders, and even integrate with other popular calendar applications. In this blog post, we’ll explore how to use Calendly to make scheduling easier and more efficient. We’ll look at how to create events, invite people, and customize your settings. We’ll also discuss how to integrate Calendly with other calendar applications and how to use it to send automated reminders. By the end of this post, you’ll have a better understanding of how to use Calendly and how it can help you save time and energy when it comes to scheduling.

Step 1: Create an account

To use the scheduling software Calendly, go to and click on the ‘Sign Up’ button. This will launch the sign up form. Enter your name, email address and password in the appropriate fields. Then click ‘Sign Up’ to create your account. Once you complete the sign up process, you can start using Calendly to create, manage, and share your scheduling calendar. With Calendly, you can easily coordinate appointments, meetings, and events with colleagues, clients, and other contacts.


Step 2: Set up a meeting type

This short set of instructions outlines the steps necessary to set up a meeting type in the popular scheduling app Calendly. To begin, users must log into their Calendly account. From there, click on the ‘Add Event Type’ button. This will open a new window on the screen with various fields that need to be filled in. The user should enter a name, description and duration for the meeting type. The next step is to set the availability and location of the meeting. Here, users can choose the time zone, maximum number of attendees and when reminders should be sent out. Additionally, users can customize the questions they want invitees to answer. Once the information is filled in and the settings are adjusted to their liking, the user should click ‘Save’ to finalize their new meeting type.

Step 3: Share your link

The ‘Invite’ feature in Calendly allows users to easily invite others to use the service. To use it, first click the ‘Invite’ button in the app. After doing so, a link will be generated for you to share with the people you would like to invite. Copy the provided link and send it to your invitees via email, text message, or social media. Doing this will provide them with access to your Calendly account, giving them the ability to schedule meetings, book appointments, and more.

Step 4: Respond to invites

Logging into one’s Calendly account is the first step in using the program. After successfully logging in, the user should then click the “Events” tab, which will take them to the page where they can view their upcoming events. Once on this page, the user should review the invite they have received, which will provide them with important details about the event such as the host, time, and location. Once the user is finished reviewing the invite, they can click either the “Accept” or “Decline” button, depending on what their availability and preference is. If they accept the invite, they will be able to add the event to their calendar. If they decline the invite, the event will be removed from their list.

Step 5: Create an event

Using Calendly is an easy way to schedule meetings and events with anyone. Logging into your Calendly account is the first step. When you are logged in, click the ‘Create Event’ button. You will then be prompted to select the type of meeting or event you want to host. Depending on the type of meeting you have chosen, you will then have to enter the name and email address of the person you want to invite, as well as the date, time and duration of the event. Once all of the information is correct, click the ‘Create’ button to generate the invitation, which will be sent to the person via their email address.


Step 6: Invite attendees

Calendly is an online scheduling application that allows users to quickly and easily send invitations to events. To use Calendly to invite a person to an event, begin by logging into your Calendly account. Once logged in, locate and select the ‘Events’ tab at the top of the page. This will bring you to a page listing all of the events you have on your calendar. Select the specific event you would like to invite the person to, and then enter the individual’s name and email address. Finally, click the ‘Invite’ button to send the invitation. After the invitation is sent, the recipient will receive an email containing the details of the event and any necessary instructions.


Step 7: Manage RSVPs

Logging into your Calendly account allows you to manage your events and responses to those events. To begin, click on the ‘Events’ tab located on the top navigation bar. This will list all of your events, past and present. Select the event you wish to manage and then click on ‘Manage RSVPs’. This will open a page which shows the list of invitees and their responses to your event. You can review this list and click ‘Accept’ or ‘Decline’ for each person who has responded. After managing all of the responses, click ‘Save’. This will update the responses of your invitees, ensuring that you have the most up-to-date information.

Step 8: Cancel an event

This set of instructions outlines how to use Calendly to cancel an event. First, the user needs to log into their Calendly account. Then, the user should click on “Events”, which will open up a list of scheduled events. The user then needs to select the event they would like to cancel. Once selected, a new window will pop up asking the user to confirm the cancellation. The user should then enter a message explaining why they are cancelling the event. After entering the message, the user can click the “Cancel Event” button to complete the process. This will officially cancel the event in the Calendly system.

Step 9: Delete an event type

This set of instructions explains how to delete an event type from the calendly platform. First, the user must log into their Calendly account. Once logged in, the user should click on the ‘Event Types’ option, which will bring up a list of all the existing event types. The user can then select the event type they want to delete. Once they have made their selection, they can click on the ‘Delete Event Type’ button which will confirm the deletion and ask the user to confirm their decision. The user can then click on the ‘Delete’ button to delete the selected event type and remove it from their Calendly account.


FAQ: How to use Calendly

What is Calendly?

Calendly is an online scheduling platform that makes it easier to organize meetings and appointments. It automates the process of setting up meetings, allowing users to quickly and easily create custom links that they can share with clients, colleagues, or partners. Calendly can be used by individuals, teams, and organizations to manage their time more efficiently.

How does Calendly work?

Calendly works by allowing users to create a customized link that they can share with others. When someone clicks on the link, they are taken to a page where they can enter their availability. Calendly then uses this information to create a schedule for the user that fits the available times. The user can also set up rules to restrict when certain people can book appointments, as well as set up reminders to ensure that everyone is on time.

What are the benefits of using Calendly?

The benefits of using Calendly are numerous. It streamlines the process of setting up meetings and appointments, saving time and effort. It also reduces the need for back-and-forth emails and phone calls, as well as the need to manually enter availability. Additionally, Calendly makes it easy to keep track of who is attending meetings and when they are scheduled.

How do I get started with Calendly?

Getting started with Calendly is easy. All you need to do is sign up for a free account and create a link. Once you have created your link, you can customize it with rules, reminders, and other settings. You can then share the link with anyone who needs to book a meeting with you.

What features does Calendly offer?

Calendly offers a wide range of features that make it easy to manage meetings and appointments. These features include custom links, automated reminders, time zone support, team calendars, integration with other services, and more. Additionally, Calendly offers advanced features such as group scheduling, availability rules, and custom branding.


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