The 14 Best Digital Meeting Software Tools

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In a world where remote work and online collaboration are rapidly becoming the norm, a reliable digital meeting software tool is indispensable. From team check-ins to client consultations, these tools are reshaping communication across all industries and companies of every size. But with so many options out there, choosing the best one can be overwhelming. That’s why we’ve done the work for you. We’ve rummaged through numerous digital meeting platforms, tested their features, and rated their usability. In this blog post, we present you with the 14 best digital meeting software tools. Dive in and discover which one best fits your unique needs for seamless virtual communication.

The Best Digital Meeting Software Tools

1. Zoom

Zoom, the widely-used meeting software tool, has transformed communication for businesses, organizations, and individuals. With its high-quality video conferencing platform, Zoom allows virtual meetings regardless of location, providing an immersive face-to-face experience. It also excels in hosting webinars, ensuring impeccable audio and visual quality for presenters to reach a wide audience conveniently.

Furthermore, Zoom’s screen sharing feature enhances collaboration, benefiting businesses, academia, and personal settings. With its efficient instant messaging feature and impressive capacity for up to 500 participants, Zoom has become an essential tool in our digitally connected world, especially during the global pandemic.


2. Microsoft Teams

Microsoft Teams, the hub for teamwork in Office 365, offers a streamlined and user-friendly platform for communication and collaboration. By integrating familiar Microsoft applications like Word, Excel, and PowerPoint, Teams enables real-time document editing and immediate collaboration. It also allows for scheduling, automating meetings, calls, and tasks, promoting accountability and preventing anything from slipping through the cracks.

With shared workspaces, dedicated channels, and threaded conversations, Teams organizes information and tasks, boosting productivity. Additionally, Teams prioritizes data security, providing advanced measures and compliance capabilities to protect sensitive company information. Overall, Microsoft Teams is a powerful digital tool that connects teams, enhances collaboration, and ensures productivity, regardless of geographical location.

Microsoft Teams

3. Google Meet

Google Meet, the secure and powerful video meeting app, revolutionizes digital communication with its superior video quality and seamless user experience. Integrated with Google Workspace, it offers a comprehensive package of solutions and advanced security features, enabling efficient collaboration and productivity. With easy scheduling and cross-platform compatibility, Google Meet ensures stress-free online interactions and uninterrupted workflow.

Backed by Google’s robust technology, the platform prioritizes user security and privacy, making it one of the most trusted digital communication platforms globally. In summary, Google Meet sets new standards in the digital interaction realm, bridging communication gaps and enhancing connectivity.

Google meet

4. Slack

Slack, launched in 2013, has evolved into a powerful platform for team communication and collaboration. It brings together all team communications in one place, making it an invaluable asset for businesses of all sizes. With features like instant messaging, direct messaging, and audio/video calls, Slack fosters open communication and seamless collaboration.

Its deep integration with other office management tools, such as Google Drive and Salesforce, allows for sharing, editing, and collaboration on documents without switching applications. The user-friendly interface and robust security features make Slack a top choice for effective and efficient team communication and collaboration.


5. Cisco Webex

Cisco Webex is a technologically advanced and secure digital meeting tool that has gained recognition as a leader in virtual interaction and collaboration. With features like high-definition video conferencing, secure online meetings, and interactive webinars, Webex efficiently connects people worldwide. Its commitment to security, employing modern encryption protocols and multiple layers of protection, has made Webex a trusted choice for large enterprises.

Additionally, Webex seamlessly integrates with various platforms and applications, ensuring uninterrupted workflow and enhancing collaboration. From large corporations to small and medium-sized businesses, Webex facilitates growth by enabling fast decision-making and flexible working arrangements. As businesses increasingly embrace remote work, Cisco Webex is poised to redefine digital collaboration and become an essential tool for organizations seeking reliable and comprehensive solutions.

Cisco Webex

6. GoToMeeting

GoToMeeting is a video conferencing platform designed to streamline remote communications for professionals across industries. With superior HD video quality, meetings and presentations become immersive experiences, closely resembling in-person interactions. The platform also offers crystal-clear audio services, including voice over IP (VoIP) and conference call options, ensuring seamless communication regardless of location or device.

Additionally, GoToMeeting’s mobile compatibility allows professionals to participate in meetings from anywhere, eliminating geographical constraints. With end-to-end connectivity solutions and a commitment to productivity and flexibility, GoToMeeting is a trusted choice for businesses of all sizes, making it a top provider in the video conferencing niche.


7. BlueJeans

BlueJeans is a leading communication and collaboration platform, offering robust video, audio, and web conferencing capabilities for businesses. With exceptional audio clarity and seamless integration with popular business tools, BlueJeans ensures efficient and interactive meetings. Its versatility allows users to join from any device or network, ensuring a high-quality meeting experience for all participants. Additionally, BlueJeans stands out with its automatic transcription services, making it easier to keep track of meeting details and share them with others. By revolutionizing communication and collaboration, BlueJeans has become a trusted choice for businesses worldwide.


8. is a user-friendly video conferencing and screen sharing platform that prioritizes efficiency and simplicity. With its remote meeting capabilities and screen sharing feature, it fosters collaboration and enhances workflow, particularly in the era of remote work.

The platform’s intuitive interface and accessibility make it an indispensable tool for small businesses and teams, offering cost-effective communication and seamless integration across various operating systems. In summary, is a valuable platform that enables smooth video conferencing and real-time screen sharing, empowering businesses with efficient digital communication.


9. Zoho Meeting

Zoho Meeting is a premier online conference software that offers numerous features and tools, making it a top choice for businesses and individuals in conducting remote gatherings. With its advanced technology, users can share screens in real-time, record sessions, and conduct webinars, enhancing communication and collaboration.

The software’s seamless integration with other Zoho products further increases productivity, allowing users to access multiple applications within a single platform. By adopting Zoho Meeting, businesses can ensure efficient team collaboration, reliable access to essential tools, and effective communication with a broader audience. Whether it’s a team meeting, webinar, or online business discussion, Zoho Meeting provides robust, simple, and secure solutions to meet demands.

Zoho Meeting

10. Adobe Connect

Adobe Connect is a versatile digital meeting solution designed to enhance team communication and engagement for businesses. Its innovative features include customizable meeting rooms that reflect an organization’s brand values, creating an immersive virtual experience. Additionally, Adobe Connect’s mobile accessibility allows users to join meetings from anywhere, anytime, making it a comprehensive solution that transcends boundaries.

With a strong commitment to data privacy and system security, Adobe Connect ensures that all shared data is protected through encryption, compliance, and policy controls. This secure collaboration makes it an invaluable tool for businesses seeking reliable online meeting solutions. Moreover, Adobe Connect goes beyond conversations, supporting webinar presentations, training, and online courses, making it a holistic and flexible digital meeting solution that empowers organizations in the digital era.

Adobe Connect

11. ClickMeeting

ClickMeeting is a user-friendly and intuitive webinar solution that prioritizes interactive communication. It offers unique features like polls and surveys to engage with the audience and gather real-time feedback. The platform also includes screen sharing and a whiteboard function, fostering creativity and collaboration during presentations.

ClickMeeting stands out for its browser-based operation, eliminating the need for software downloads. This accessibility promotes high attendance rates. Additionally, the platform provides detailed analytics and statistics for post-webinar evaluation, aiding in refining future strategies and maintaining engagement.


12. RingCentral Meetings

RingCentral Meetings is an innovative video conferencing and collaboration solution that facilitates effective real-time communication. With superior video and audio quality, it ensures seamless connectivity regardless of participants’ locations.

What sets RingCentral Meetings apart is its compatibility with various devices, including smartphones, tablets, laptops, and desktop computers. This flexibility makes it an ideal choice for professionals on the go and remote workers. The user-friendly interface caters to individuals of all technological expertise, allowing easy navigation through the platform and its features.

In addition to screen sharing and file sharing capabilities, RingCentral Meetings also offers whiteboarding features to enhance collaboration. These features promote idea exchange, improved discussion, and enhanced visualization, ultimately boosting team productivity. Overall, RingCentral Meetings is a versatile and high-quality tool that meets the evolving demands of business communication.

RingCentral Meetings

13. BigBlueButton

BigBlueButton is a comprehensive web conferencing system designed for online learning environments. With its impressive features, it has proven to be highly effective for educators and learners in academic and corporate settings. One standout feature is the breakout rooms, which mimic traditional group work in a virtual setting. These rooms facilitate deeper discussions and collaborative learning by allowing educators to divide learners into smaller groups.

Another notable feature is shared notes, which create a democratized learning space where all participants contribute to collective knowledge. Additionally, BigBlueButton offers polling, allowing educators to gauge understanding and stimulate engaging discussions. As an open-source initiative, BigBlueButton supports real-time sharing of audio, video, slides, chat, and screen, providing maximum flexibility for online learning. It is reshaping the digital education landscape, making it more accessible, interactive, and effective.


14. Lifesize

Lifesize offers a comprehensive solution for digital collaboration, including high-quality video conferencing, crystal clear audio calls, and interactive webinars. Their user-centric approach sets them apart in the competitive field of digital communication platforms.

The Lifesize app, their flagship product, enhances accessibility and convenience by allowing users to join meetings and webinars directly from their internet browser. This eliminates the need for complex installations or time-consuming downloads, streamlining the process and improving user engagement.

Lifesize’s commitment to seamless communication is evident in their app, which bridges the gap between participants regardless of their location. With its intuitive features and commitment to quality, Lifesize is positioned to be a leading player in the digital communication industry, catering to the needs of an increasingly digital and globalized world.



With the increasing demand for remote work and virtual teams, having effective and highly efficient digital meeting software has never been more important. Our comprehensive list of the 14 best digital meeting software tools provides a solution to cater to every need. Whether a small one-on-one meeting or an international conference with hundreds of participants, these tools pack the power to make your online conversations as smooth and productive as possible. Remember to consider factors such as ease-of-use, integration capabilities, security, and pricing before making your final pick. With the right digital meeting tool, your virtual collaborations will feel just as robust, engaging, and effective as face-to-face communication.


What is digital meeting software?

Digital meeting software is a type of application that allows people to meet and collaborate virtually, irrespective of their geographic locations. This software typically offers features like video conferencing, screen sharing, live chats, and file sharing to facilitate seamless communication.

How secure is digital meeting software?

Most digital meeting software providers prioritize security and data privacy. They often include features like end-to-end encryption, password-protected meetings, and user authentication. However, the security level can vary among different software, and it is recommended to review the security features and policies of each software before use.

Can digital meeting software support large conferences?

Yes, many digital meeting software are designed to support large-scale conferences, webinars, or events. They can typically handle hundreds, even thousands, of participants at a time, depending on the specific software and the subscription plan chosen.

What type of equipment is needed to use digital meeting software?

To use digital meeting software, users generally need a device with an internet connection, such as a computer, tablet, or smartphone. To fully utilize all features, it may be beneficial to have a webcam and a microphone for video and audio communication.

Is it possible to record meetings with digital meeting software?

Yes, most of the digital meeting software provides the option to record meetings. This can be useful for those who may want to review the meeting at a later time or those who could not attend the meeting in real-time. The recorded files can usually be saved on local storage or cloud, depending on the software’s capability.


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