Google Tasks vs. Todoist: Which one is better?

Product Google Tasks Todoist
Description If you’re looking for a simple, effective way to manage your tasks, Google Tasks is the perfect solution. This task management software makes it easy to keep track of everything you need to do, and ensures that you never forget an important deadline again. If you’re looking for a way to increase your productivity and get your life organized, look no further than Todoist. This task management software is perfect for busy individuals who need a little help staying on top of things. With Todoist, you can create to-do lists, set reminders, and track your progress over time.
Gitnux Rating Great product Great product
Pricing Model Usage-based
User-based Pricing
Pricing Rates Personal
Personal Pro
Could be better Can be tedious to categorize tasks
Does not have enough features
Does not have enough features
Can be complicated to use
Key features Mobile Access, Time Tracking, Task Scheduling, Create Subtasks, Recurring Tasks, To-Do List View, Task Tracking, Task Board View Due Dates, Milestone Tracking, Time & Expense Tracking, To-Do List View, Collaboration Tools, Mobile Access, Collaboration, Progress Tracking, Drag & Drop, Task Board View
Support Email/Help Desk
Knowledge Base
Email/Help Desk
Extended Review Read Review Read Review
Best for Not for every day, best for collaboration between staff, between project teams, and between seller and customer Suitable for personal and team use and productivity

What is Google Tasks and who is it for?

Google Tasks is a task management application developed by Google. It allows users to create, edit and organize tasks from their Gmail or Google Calendar accounts. The app also integrates with other Google services such as Drive, Docs and Sheets so that users can easily access related documents while managing their tasks.

Google Tasks features include:

  • Create multiple lists for different projects or goals.
  • Add subtasks to break down complex tasks into smaller steps.
  • Set due dates for each task so you can stay organized.
  • Receive notifications when certain events occur such as upcoming deadlines or completed items.
  • Collaborate with other people on shared tasks in real time using chat messages within the app.
  • Access your data across all devices including Android phones & tablets and iOS devices.

Google Tasks can be used by individuals, teams, or organizations to keep track of tasks and manage projects.

What is Todoist and who is it for?

Todoist is a task management and productivity app that helps you organize, prioritize, and collaborate on tasks. It allows users to create projects for different areas of their life (e.g., work or home) and add tasks with due dates, labels, comments, attachments, reminders etc.

Todoist also offers collaboration features such as shared projects & subtasks which allow multiple people to work together on the same project or task list.

Todoist features include:

  • Task organization with labels, filters, and priority levels.
  • Project templates to help you get started quickly.
  • Automated reminders for upcoming deadlines or important tasks.
  • Collaboration tools like shared projects and comments on tasks.
  • Integrations with other apps such as Gmail, Slack, Dropbox, Google Calendar, etc.
  • A mobile app for iOS and Android devices.

Todoist can be used by anyone who needs to organize their tasks or collaborate with others on projects.

What are the benefits & downsides of Google Tasks and what say users about it?


  • Google Tasks is a free, easy to use task management tool that can be accessed from any device with an internet connection.
  • It allows users to create tasks and subtasks, set due dates and reminders, prioritize tasks by dragging them up or down the list, add notes for each task as well as assign labels to organize them into categories.
  • The user interface of Google Tasks is simple yet powerful enough for most basic needs in managing personal or team projects.
  • Integration with other popular services such as Gmail and Calendar make it even more useful when tracking deadlines and events related to specific tasks.


  • Google Tasks does not have advanced features like Gantt charts which would help visualize project progress over time; nor does it offer collaboration tools such as shared workspaces where multiple people can work on the same project simultaneously.
  • It also lacks integration with third party apps so there’s no way of connecting your data across different services (e.g., Trello).

Overall, users have had a positive experience with Google Tasks. Many appreciate the fact that it is easy to use and integrates seamlessly with other Google products like Gmail and Calendar. They also find its interface intuitive and user-friendly. Additionally, many users are pleased by how quickly they can create tasks or lists in the software without having to navigate through multiple menus or windows.

What are the benefits & downsides of Todoist and what say users about it?


  • Todoist ability to help users organize their tasks and projects.
  • The software offers a range of integrations with popular apps like Gmail and Slack which makes it easy for users to stay organized across multiple platforms.


  • Using Todoist can be quite expensive compared to some free alternatives.
  • There are also limited customization options available in terms of themes and colors so if you’re looking for something more visually appealing then this may not be the right option for you.
  • While the mobile app works well enough on most devices some features may be missing when compared with desktop versions making it less convenient at times depending on what device you use most often.

Users generally say that Todoist is a great task management tool. They praise its intuitive user interface, wide range of features and customization options, as well as the ability to sync across multiple devices. Many users also appreciate how easy it is to use on both desktop and mobile platforms. Overall, most users are satisfied with their experience using Todoist for managing tasks and staying organized.

What are the differences between Google Tasks and Todoist and in which case should you use either of them?

Google Tasks and Todoist are both task management software programs. The main difference between the two is that Google Tasks is integrated into Gmail, while Todoist offers a standalone app as well as integration with other apps such as Slack and Outlook.

Google Tasks allows users to create lists of tasks, set due dates for those tasks, add notes or subtasks to each item on the list, but does not offer any collaboration tools or project tracking capabilities. On the other hand, Todoist offers an extensive range of features including shared projects & team collaboration options along with advanced productivity tracking analytics.

Additionally, Todoist also provides more customization options when creating new tasks (such as setting priority levels) compared to what’s available in Google Task’s basic version.

Google Tasks is better suited to users who prefer a simpler, more straightforward task-management system. It’s great for quickly jotting down tasks and organizing them into lists without needing any extra features or bells and whistles. On the other hand, if you need an app with advanced features like reminders, collaboration tools, integrations with third-party apps such as Gmail or Slack, then Todoist would be a better choice.

Feature Comparison: Google Tasks vs. Todoist

FeatureGoogle TasksTodoist
Kanban BoardYESYES
Desktop & Mobile AppYESYES
Creating SubtasksYESYES
Task PrioritizationYESYES
File SharingYESYES

Kanban Board

The Kanban method is a visual productivity workflow, using a board and cards, that provides an overview of project tasks, from start to finish, so nothing gets lost in the shuffle. At the center of the Kanban method is the Kanban board.

Desktop & Mobile App

Mobile apps are usually available for download via app directories like Google Play, Apple Store, and Windows Store, mobile apps offer multiple high-quality features for meeting consumer needs. Desktop apps are installed on a desktop. They are programmed on your computer device in a way that you can access them from the start menu or the launchpad.

Due Dates

You can make sure you never miss a thing by adding due dates and/or times to your tasks. You can even create recurring or repeating due dates like “Send Mom a birthday card every July 19” and “Take out the recycling every other Wednesday”.

Creating Subtasks

You can easily break big, overwhelming tasks into small, manageable sub-tasks (and break down those sub-tasks into even smaller ones if you like).

Task Prioritization

You can give your tasks priority levels to make sure the most important things on your list stand out. This personal task-management tool is a simple and intuitive way of managing and prioritizing tasks.

File Sharing

Everyone you share a project with will have full access to all the information including tasks, comments, and uploaded files. They’ll be able to add new tasks, assign tasks, complete tasks, add comments, and upload new files.


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