The 14 Best Board Meeting Software Tools

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In the digital age, effective collaboration and communication have never been more critical for the success of any business. This is especially true when it comes to board meetings, which are now evolving beyond the traditional conference room format, thanks to the advent of advanced tools and technologies.

These solutions aim to streamline the processes related to planning, executing, and following up on meetings. They enhance productivity and engagement, fostering a more transparent, inclusive, and strategic decision-making process.

In this blog post, we delve into the 14 best board meeting software tools available today, analyzing their features, strengths, and overall value to your organization. Whether you’re a small enterprise on the lookout for more cost-effective solutions or a larger corporation in need of superior functionality, we’ve got you covered. Let’s unlock smarter and more efficient boardroom experiences.

The Best Board Meeting Software Tools

1. Boardable

Boardable is a valuable software tailored for nonprofit organizations that streamlines administrative and operational tasks, especially board meetings. It excels at simplifying scheduling through integrated calendar coordination, making meetings more efficient and frequent.

The software also provides robust, cloud-based document sharing, reducing reliance on physical resources while ensuring document security. Most importantly, Boardable facilitates remote voting, increasing the transparency of decision making. In addition, it provides tools such as meeting minutes, task management, and discussion boards to improve collaboration and communication during board meetings.


2. Diligent Boards

Diligent Boards is a global leader in security solutions and collaboration tools. Its proprietary technology ensures the highest level of information security for all stakeholders. The software promotes seamless team interaction, increasing efficiency, productivity and proactive communication.

Its user-friendly interface, designed for ease of use, minimizes the learning curve and maximizes time spent on essential tasks and decision-making. In addition, Diligent Boards prioritizes data protection, making it an ideal choice for organizations that deal with sensitive information.

Diligent Boards

3. Boardpro

BoardPro is a versatile software solution tailored for small to medium sized businesses, offering customizable features to increase efficiency. Key features include advanced scheduling and meeting management, integrated calendars, reminders and document attachments for streamlined event planning.

The agenda builder ensures productive meetings with structured agendas, including discussion points and responsibilities. The decision tracking feature promotes transparency and accountability, making it a comprehensive meeting management platform.


4. OnBoard

OnBoard is an easy-to-use board meeting tool known for its intuitive interface, making it accessible to all users. It simplifies administrative tasks and communication, enabling efficient meeting management. OnBoard offers a range of features, including scheduling tools, collaborative document sharing, real-time polling, and discussion forums that facilitate effective decision-making.

Its robust security measures, including encryption, two-factor authentication, and strict access controls, ensure data privacy in an era of cybersecurity concerns and provide users with peace of mind.


5. Aprio

Aprio is globally recognized for its easy-to-use platform that centralizes critical board documents, eliminating the need for cumbersome paper searches. It simplifies communication among board members by integrating various tools into a secure platform for updates, decisions and strategic discussions.

Aprio significantly increases productivity during board meetings by streamlining processes such as agenda creation, collaborative editing, and voting. This allows board members to focus on strategic discussions and decisions, ultimately saving time and improving efficiency.


6. BoardEffect

BoardEffect is a purpose-built platform for healthcare and nonprofit boards that simplifies board governance management. It provides advanced features for organizing and conducting virtual or in-person meetings, including agenda setting, document collaboration and minutes tracking.

In addition, BoardEffect supports various governance activities such as strategic planning, risk management, compliance, and performance monitoring, making it a comprehensive solution for these organizations.


7. BoardPAC

BoardPAC is an easy-to-use digital platform designed to enhance corporate operations. It provides intuitive access and annotation capabilities for meeting agendas and corporate documents, eliminating the need for physical copies. This platform promotes efficient communication and collaboration among board members, executives, and stakeholders, while contributing to a paperless and environmentally friendly workspace.

BoardPAC prioritizes the user experience with an uncluttered interface and incorporates high-end security measures to maintain document confidentiality, making it an ideal choice for modern organizations seeking efficiency, sustainability and security.


8. Sherpany

Sherpany, a Swiss-based digital solution, is revolutionizing meeting management for directors and managers by providing an innovative platform that increases productivity.

Its key feature is the ability to create personalized meeting agendas for participants, ensuring alignment, focus and preparation. What sets Sherpany apart is its seamless integration with existing technology systems and an accessible dashboard for directors on the go.


9. Nasdaq Boardvantage

Nasdaq Boardvantage is the preferred solution for multinational corporations and large organizations seeking to streamline board meetings, committee meetings, and team collaboration. Its advanced technology ensures productive and compliant board meetings, reducing risk and maintaining a strong control environment.

It also promotes efficient team collaboration by facilitating secure information sharing and decision making. Known for handling large volumes of data and robust security, Nasdaq Boardvantage is a trusted choice for blue-chip companies.


10. Convene

Convene is a leader in paperless solutions, helping businesses and organizations streamline operations, reduce waste and increase efficiency. Their state-of-the-art platform not only prioritizes security by meeting stringent industry standards for data protection, but also excels at fostering collaboration among team members across geographic boundaries and time zones.

Convene excels at facilitating efficient decision-making and enabling organizations to become more agile, cost-effective and environmentally sustainable through digitization.



Choosing the right board meeting software can significantly transform the collaboration and decision-making processes within your team. Among the 14 best board meeting software tools we shared, there’s bound to be one that perfectly meets your specific needs.

Remember, the key to efficient board management goes beyond connectivity—it encompasses advanced features like collaborative editing, real-time updates, scheduling utilities, accessibility, and safety. Invest in an intuitive platform that fosters seamless communication, document sharing, agenda creation, and task assignment to transform your board meetings into productive and enjoyable gatherings.


What is a board meeting software?

Board meeting software is a digital technology solution designed to streamline the organization, implementation, and documentation of board meetings. It facilitates communication, collaboration, and document sharing among board members, thus enhancing governance and decision-making processes.

What are the key features to look for in board meeting software?

Key features to look for in board meeting software include easy scheduling and invitation capabilities, secure document sharing, real-time collaboration tools, user-friendly interface, recording and transcription capabilities, and high-levels of cybersecurity.

How can board meeting software enhance productivity?

Board meeting software can enhance productivity by reducing the time spent organizing and conducting meetings. It allows for easy scheduling, swift document sharing, and efficient tracking of action items. This software also allows participants to collaborate before, during and after a meeting virtually, increasing engagement and effectiveness.

Is board meeting software secure?

Reputable board meeting software comes equipped with robust security features to protect sensitive information, including data encryption, user authentication, and access controls. However, the level of security can vary between providers, so it’s crucial to check each vendor’s specific security measures.

Can board meeting software be used across multiple devices?

Yes, most board meeting software is designed to be compatible across multiple devices such as smartphones, tablets, and computers. This allows board members to access meetings and relevant documents from anywhere, thereby improving flexibility and participation.


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